Effective date: 17 June 2025
This Privacy Policy explains how POA Party (“we”, “us”, “our”) collects, uses, shares, and protects personal data when you use our website and membership services, including the Join, Check Status, and Resign features available at ikopoa.co.ke. We process personal data in line with the Kenya Data Protection Act, 2019 (KDPA) and applicable regulations.
POA Party is the Data Controller responsible for determining how personal data is processed.
Contact (Privacy/DPO):
Email: info@ikopoa.co.ke
Phone: 0724237237
We collect information you provide directly, as well as system-generated technical data created when you visit our website or submit forms. We may also derive certain attributes internally (e.g., age-eligibility flags).
Collected through our membership and related forms or when you contact us:
Names (Name, Other Names)
ID/Passport number
Date of birth (for 18+ eligibility)
Postal address
Mobile number
Sex
Ethnicity
PWD status and NCPWD number (if applicable)
Religion
Voter registration status (Registered / Not yet registered)
County, Constituency, and Ward of voter registration (if registered voter)
Special interest categories (Youth 18–35, Women, Persons with Disabilities, Marginalized Groups, Minority Groups, None)
Declarations and consents (e.g., confirmation you are not registered with another party)
Resignation details (if you resign)
Any information you choose to include in free-text fields or attachments
Party Membership Number (system-generated but stored as part of your record)
Created when you load pages or submit forms:
IP address (and approximate location inferred from IP)
Device and browser information: browser type and version, operating system, device type, screen size
User-Agent string
Referrer URL (the page that linked you to ours)
Pages/URLs visited and timestamps (date/time)
Form submission metadata (submission IDs, status codes)
Cookies and similar technologies for session management, security (e.g., CSRF), and analytics
Server and delivery logs (request/response codes; email/SMS/OTP send status and timestamps)
Eligibility flags (e.g., 18+ verified)
Internal deduplication results (e.g., ID already exists in POA records)
Party Membership Number (e.g., POA-YYYY-00001)
Audit trails of changes (who/when)
We use your data to:
Process membership applications, verify eligibility (18+), generate your membership number, and manage your membership record
Handle “Check Status” and “Resign” requests and communicate outcomes
Prevent duplicates within POA and maintain accurate records
Communicate with you about applications, membership, and party matters
Secure our website and services, detect abuse/fraud, maintain logs and backups
Comply with legal/regulatory obligations and respond to lawful requests
Improve our services (usability, performance, analytics)
Legal bases under KDPA may include: consent, performance of a contract (membership administration), legal obligation, and legitimate interests (e.g., fraud prevention and service security), balanced against your rights.
We use cookies and similar technologies for:
Essential functions (security, session/CSRF)
Preferences (remembering certain choices)
Analytics (understanding usage to improve the site)
You can control cookies via your browser settings. Disabling essential cookies may affect site functionality.
We do not sell personal data. We may share data with:
Service providers (secure hosting, site maintenance, email/SMS/OTP delivery, analytics) under contract and confidentiality
Regulators and lawful authorities where required by law
Professional advisers (auditors, legal counsel) under confidentiality
Internal party organs on a need-to-know basis for legitimate administration
If processing occurs outside Kenya (e.g., cloud hosting), we apply safeguards consistent with KDPA.
We retain data only as long as necessary for the purposes above, legal/regulatory requirements, and legitimate interests:
Active members: for the duration of membership
Resigned members: core records kept up to 7 years after resignation (or longer if legally required)
System logs: typically 6–24 months depending on security/backup needs
Analytics data: typically 12–24 months, aggregated or pseudonymised where possible
We periodically review retention and securely delete or anonymise when no longer needed.
We use technical and organisational measures to protect data, including:
Encryption in transit (HTTPS)
Access controls and role-based permissions
Audit logging and backups
Vendor due diligence for service providers
While no system is 100% secure, we continuously assess and improve our safeguards.
Subject to legal limits, you may:
Access your data
Correct/rectify inaccuracies
Object to certain processing or withdraw consent where processing is based on consent
Request deletion/erasure
Request restriction of processing
Request portability (where applicable)
To exercise these rights, contact info@ikopoa.co.ke or 0724237237. We may need to verify your identity (e.g., ID/Passport + OTP). You may also lodge a complaint with the Office of the Data Protection Commissioner (ODPC).
Membership is restricted to persons aged 18 and above. We do not knowingly process children’s data for membership.
We do not use automated decision-making that produces legal or similarly significant effects without human review. Limited automated checks (e.g., duplicate detection, age validation) support manual decisions.
We may update this notice from time to time. The latest version will always be available on this page, with the Effective date at the top.
POA Party
Email: info@ikopoa.co.ke
Phone: 0724237237
The Party of Action is a movement for every Kenyan who believes in a better future. Whether you are a student, worker, entrepreneur, or community leader, your voice matters. Join us in shaping a Kenya that is fair, prosperous, and inclusive
